REMINDER!! HOME AND SCHOOL MEETING
WEDNESDAY SEPTEMBER 30th 6:30pm
Our first Loch Lomond Home and School meeting of the 2015-16 year will be held at Loch Lomond school on Wednesday September 30th at 6:30pm.
The position of Home and School Treasurer is opening up as Amy Marshall has chosen to step down this year since she no longer has a child in Loch Lomond school. Anyone who wishes to be nominated for this position, or if you wish to nominate someone else, please email llshomeandschool@hotmail.com the name of the nomination NO LATER than 12 NOON on September 30th. A person being nominated must have a Home and School membership for the current 2015-16 school year. We currently have ONE nomination for this position. In order to have your name or someone else’s name added to the election ballot for the Treasurer position, please forward the name to be nominated as well as the two references by the time and date indicated above to llshomeandschool@hotmail.com, in order to have the name added to the election ballots. These ballots need to be printed BEFORE the meeting. All nominations are welcome! The position of Treasurer requires two references and must be a paid Home and School member in advance of the election in order to be voted in.
TREASURER POSITION DESCRIPTION:
Will ensure financial records are kept up to date by working closely with Loch Lomond Home and School President. The President is responsible for Home and School Funds; will ensure the records are kept up to date by the Treasurer, and deal with any discrepancies should they arise.
Will receive and deposit all monies to the credit of this Association; will pay by cheque, cash or debit all accounts, which must be approved by the President. Will present an interim report at each meeting of this Association.
Will have bank statements available for Executives to review monthly.
Will have the Home and School financial books available to be reviewed by the Executives and Principal (ex-officio Executive member) at any time.
Will receive all monies and disburses them as designated in the Local By-Laws or as authorized by Loch Lomond Home and School.
Will keep official records in which all receipts and expenditures are recorded in detail and brought to each Executive & Regular meeting.
Will keep an accurate account of all monies received from membership dues, and remits the designated portion to the Provincial Federation on or before October 31st (early bird date) and no later than December 31st of the current school year.
Will submit a report showing receipts, disbursements and balance on hand, at the Executive and Regular Association meetings.
Will know the amount of money the Executive and the Principal of Loch Lomond School is authorized to spend without prior approval. These expenditures must be ratified at the next meeting.
Will be responsible for ensuring that all canceled cheques, bills, receipts, record books and Treasurer Books are kept up to date & detailed. This is IMPORTANT as these books etc must be passed on to the new Treasurer upon completion of his/her term when a new Treasurer is elected.
NOTE: All non-profit organizations must keep ALL financial records for a period of 7 years before discarding canceled cheques, receipts etc.
Home and School memberships are ONLY $5.00 and are valid for the current school year; you may email llshomeandschool@hotmail.com to make arrangements to receive a membership. Memberships will also be available to purchase September 30th between 6-6:30pm. You must have a membership purchased before the meeting start time of 6:30pm on September 30th in order to vote on ANY item on the agenda. It is HIGHLY RECOMMENDED to arrive early to the meeting, or arrange via email BEFORE September 30th, to purchase a Home and School membership if you wish to vote or have your nomination stand on the election ballot. We will be starting on time at 6:30pm and NO memberships will be issued after the meeting has started, until it is over and voting is completed. The DEADLINE to purchase a membership for the current school year is December 31, 2015.
Everyone is welcome to attend Home and School meetings whether a paid member or not. Having a paid Home and School membership will give you voting rights.
At the September 30th meeting we will also be voting on the fundraisers Home and School will be having this year at Loch Lomond school. We have received some ideas to be added to the fundraiser list for this year, which we will be voting on at this meeting. If you have any fundraiser ideas you wish to have added to the fundraiser ballot for voting purposes please email llshomeandschool@hotmail.com NO later than 12 noon on September 30th.
We hope to see you all there!! Thanks! Loch Lomond Home and School
